AFCCA Request for Proposal Photography

Description of Needs

The AFCCA (Arizona Funeral Cemetery and Cremation Association) seeks service throughout our Annual Convention,  Tuesday, June 2, through Thursday, June 4, 2015, at the Carefree Resort and Conference Center, in Carefree, AZ, to capture:

  • Candid shots of each session and event
  • Photographs of speakers and entertainment
  • Group shots at the offsite Golf Tournament
  • BONUS: The ability to record each speaker session (Total of 6 speakers, 9 hours of video)

Photographer is to provide digital copies of all pictures to AFCCA. AFCCA will not sell any pictures to its members but will use them in communications and promotional materials. AFCCA will give credit to the photographer/company for photos used where appropriate.

AFCCA will cover the expense of one standard room for two nights of the conference through our room block and will include all scheduled meal functions normally planned for the conference. Other company/personal expenses will be the responsibility of the photographer/company.

The current schedule of events is as follows:


6:30 AM – 1:00 PM Golf Tournament at Rancho Manana Golf Resort in Carefree, AZ
6:00PM – 9:00PM Foundation for Children Bunco Tournament Fundraiser

7:00 am – 8:00 am Continental Breakfast
8:00 am – 12:00 pm Opening Ceremonies – Morning Sessions & Keynote Speakers
12:00 pm – 1:00 pm Lunch
1:00 pm – 2:00 pm AFCCA Business Meeting and Election
2:00 pm – 3:00 pm Break-out Sessions
1:00 pm – 4:00 pm Exhibit Hall Open
4:00 pm – 6:00 pm Supplier Reception Event – Exhibits Open

7:00 am – 8:00 am Continental Breakfast
8:00 am – 11:00 am Exhibit Hall Open
9:00 am – 11:00 am Break-out Sessions
11:00 am – 12:00 pm Lunch – Exhibits Open
12:00 pm – 3:00 pm Afternoon Keynote Speaker
6:00 pm – 9:00 pm Denim and Diamonds Awards Banquet and Dinner

Additional Information Requested

  • In addition to the price in your quote, what other costs do you foresee?
  • Please provide a sample of similar event work.
  • Please describe unique services your company can provide to enhance the event.

Evaluation of Proposals & Selection Process

Proposals will be reviewed by the AFCCA Executive Director. Proposals will be judged on quality, synergy with AFCCA values and alignment with budget.

Important Dates

All proposals must be submitted electronically to NO LATER THAN Friday, May 15, 2015. The awarded vendor will be contacted by May 22, 2015.

For Additional Information Contact Heather Long at 602-909-6135 or