This Assistant Director is primarily responsible for facilities, supplies, and equipment that relate to the Body Donation Program. In addition, this person will perform duties similar to those of an embalmer. This position reports to the Director of the Anatomical Laboratories.
Essential Duties and Responsibilities
- Primary/shared responsibility for on-call/first call upon the event of a death, including primary/shared responsibility for the on-call phone, availability to travel and complete paperwork as needed, and arranging for transport company to pick up decedent.
- Reviews donor medical history with regard to cadaver acceptability with Manager of Donor Relations.
- Collects blood samples for testing
- If a cadaver is unacceptable, works with Director and Manager of Donor Relations to determine and implement course of action
- Collects all donor information needed for Manager of Donor Relations to submit death certificates to the State of Arizona in accordance with guidelines of the Arizona Board of Funeral Directors & Embalmers
- Obtains tracking numbers from database or Manager of Donor Relations and applies them to cadavers as per protocol, including proper labeling
- Prepares, embalms, and stores cadavers.
- Shares responsibility with Manager of Donor Relations for supervising the transfer of cadavers to MWU gross laboratories (AZ first, then DG) or other approved educational institutions. Program Administrator will track the transfer and provide copies (electronic or paper) of required transfer documents such as donor release forms, death certificates etc.
- Shares supervision with Manager of Donor Relations of the return and storage of MWU cadavers to the BDP and their subsequent transfer to an MWU-approved cremation facility
Body Donation Program (BDP) Public Outreach and Donor Relations
- Shared responsibility with Manager of Donor Relations for informing and educating community members and outreach sources (hospice nurses, senior centers, chaplains, social workers, etc.) about program objectives, including the donation process, acceptance criteria, educational uses, etc.
- Assists the Manager of Donor Relations with donor and client family concerns or issues to resolve problems and answer sensitive questions about the donor process
Professional Program Outreach
- Represents the MWU BDP at local expos and local, state, and national meetings and conferences such as: American Association of Clinical Anatomists, AZ Funeral Directors Association etc. with Manager of Donor Relations.
General Laboratory Management
- Assembles and periodically reviews laboratory standard operating protocols. Updates the aforementioned to meet any changes in OSHA standards, Risk Management, and/or MWU policies as needed
- Conducts regular inspections of lab safety equipment and maintain records
- Conducts regular formaldehyde testing of lab & personnel per OSHA and maintain records
- Keeps regular inventory of all lab supplies and work with Manager of Donor Relations to order supplies
- Maintains OSHA certifications needed for: transport, working with blood borne pathogens, etc. (Ensure that all other staff is certified as required)
- Responsible for keeping preparation room clean and organized, including but not limited to keeping tables and floors clean, washing tools immediately after use, changing out dirty tubing, disposal of waste formaldehyde in SteriCycle waste drums
Record Keeping Responsibilities
- Shares responsibility with Manager of Donor Relations for donor applicant file entry into the cadaver database
- Shares responsibility with Manager of Donor Relations for answering phones, meeting with potential applicants, fielding applicant questions, mailing out requested informational packets, and entering interested party information into the database
- Maintains professional credentials required and participate in continuing education as needed to ensure the program policies and practices are current and in accordance with local, state, and national policies and procedures.
- Works with the Director and Manager of Donor Relations to inspect educational institutions that wish to use BDP Cadavers
- Other duties as assigned.
The Assistant Director currently has no direct reports but may have future direct reports due to growth.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Training will be provided, however a strong understanding of computers is required. Part of the position requires learning some of the unique software that both the AZ and IL campuses have in place.
Education and/or Experience
Must have graduated from an accredited mortuary science program with a minimum of an Associate’s degree. Must have a current Arizona Embalmer’s License. An Arizona Funeral Director’s/Mortician’s license is a plus. A minimum of 3-5 years of experience as an embalmer is required. Experience embalming for educational purposes preferred. Must have excellent organization, communication and interpersonal skills, ability to think strategically and must be highly detailed and organized.
Computer proficiency in MS Office programs (Word, Excel, Outlook and Power Point).
High skills: Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. The ability to write reports, business correspondence and procedures manuals. The ability to effectively present information to top management and boards of directors.
High skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Intermediate skills: Ability to calculate figures and amounts such as discounts, interests, commissions and proportions, percentages, area, circumference and area and to interpret graphs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently required to sit, talk and hear. The employee is regularly required to walk, and reach with hands and arms. The employee is required to stand, use hands to finger, handle or feel. The employee must regularly lift and /or move up to 50 pounds, and occasionally move up to 70 pounds and occasionally push up to 100 pounds. Specific vision abilities required by this job include vision correctable to 20/20 in one eye, color vision, depth perception and ability to adjust focus. Must have the ability to work with animals.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposure to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a).